Privacy statement Van Lenning Notariaat

This statement provides information about how our office handles personal data that is processed in the context of the work and services.

Our contact information

Name office:Van Lenning Notariaat
Address:Oranjebaan 13
Postcode / City:1183 NN Amstelveen
Contact:mr S.M. van Lenning
E-mailadres:info@vanlenningnotariaat.nl

Our services

Our office only requests your personal data for the following purposes:

  • to carry out assignments for advice or other services,
  • to comply with statutory duties and obligations; or
  • for the purposes for which you have given specific permission.

Your data will not be processed for other purposes without your permission. Personal data is requested for the preparation of a notarial deed or for the execution of another assignment.

Rules of personal data with notarial deeds

  1. If our office draws up a notarial deed with your personal details, the notary must comply with legal rules. These influence the processing of personal data:
  2. The notary must make certain (personal) data mandatory in the deed. Your data will therefore be processed on a legal basis.
  3. The notary must keep the signed deed with your personal data for ever.
  4. Once the deed has been signed by the notary, it will become an official proof. Then nothing can be changed, even if the personal details are incorrect. If changes are required, the notary must make a new deed stating the change.
  5. The notary must check certain (personal) data in the Personal Records Database (BRP), Trade Register and Land Registry.
  6. The notary must check your identity. He must request a valid proof of identity from you for this. The notary is one of the few who can also copy this with all the information on it.
  7. Your personal information is covered by the professional secrecy of the notary. Unauthorized persons cannot access the data.

Advice and other services

The following applies to the other processing of personal data by our office:

  • The processing of personal data has the following purposes and associated legal grounds:

With client’s consent in order to comply with a request for advice / legalization / other services;

for the prevention of money laundering and financing of terrorism (WWFT).

  • The processing of personal data has the following purposes and associated legal bases:

Implementation of legal obligations.

  • The processing of personal data has the following purposes and associated legal bases:

Consent of the data subject (s).

Source of processed personal data

  • If our office processes personal data from you that we have not obtained from you, this will always be done in the context of the assignment given to us. The source of that data will then be one of the following:
  • Public records, including the Land Registry, Chamber of Commerce, etc.;
  • Broker or other adviser in connection with a purchase agreement in which you are one of the parties
  • Intermediary (lawyer, accountant, tax adviser, etc.) in connection with a notarial deed or other service where you are one of the parties,
  • the Personal Records Database,
  • (Other) party to a deed, advice assignment or other service to which you are a party.

Passing on your personal data

  • Our office provides personal information to the following recipients:
  • Public registers, including Land Registry, Chamber of Commerce, Central Testament Register, etc .;
  • Tax Authorities in connection with notarial deeds
  • Broker or other advisor in connection with a purchase agreement in which you are one of the parties;
  • Intermediary (lawyer, accountant, tax adviser, etc.) in connection with a notarial deed or other service to which you are one of the parties;
  • (Other) party to a deed, advice assignment or other service to which you are a party.

Storing your personal data

Your personal data will not be stored by our office for longer than necessary for the purpose for which they were collected, for the performance of legal duties and the fulfillment of legal obligations or the execution of agreements (such as limitation periods). Retention periods from statutory provisions such as the Notary Act and the Records Act apply. Notarial deeds are kept forever.

Your rights with regard to personal data processed by us

When your personal data is processed by our office you can use the following rights on the basis of the General Data Protection Regulation. Before we grant your application, we will first identify you on the basis of a valid proof of identity.

Right of inspection of the data subject
You can always request which personal data our office processes, for what purpose it is and how long it is kept. There may be a legal basis that prevents us from responding to your request, we will review this and inform you about this.

Right to rectification
If you believe that certain data has not been processed correctly, you have the right to request rectification of this data. If this concerns data in a notarial deed, that is not possible and a new deed will have to be drawn up as a supplement to the incorrect deed.

Right to data change (right to “forgetfulness”)
If you want your personal data to be deleted, you can submit a request for this. If the information is in a notarial deed, the notary may not delete it.

Right to limit the processing
If you wish to limit the processing of personal data by our office (pending the requested rectification of your personal data, objection to processing or because you do not want data to be deleted even though the processing is unlawful) you can you submit a request for this.

Right to data transferability
If your personal data is not processed for a notarial deed and you want to transfer the personal data to another service provider, you can submit a request for this. Such a transfer is not always possible, since legal notarial duties can preclude this.

Possible limitations in exercising your rights based on the General Data Protection Regulation

Our office makes every effort to comply with your rights based on the General Data Protection Regulation. However, it is possible that these rights conflict with other legal provisions such as the Notary Act. If for this reason the notary cannot meet one of the aforementioned requests, you will be notified in writing.

Complaints about the processing of your personal data by our office

If you have complaints about the processing of personal data by our office, we would like to hear from info@vanlenningnotariaat.nl. You also have the right to submit a complaint to the regulator, the Dutch Data Protection Authority. For this you can go to the website www.autoriteit Persongegevens.nl.